Country Administration Manager – Haiti

Organization Background

Founded in 2011, the International NGO Safety Organization (INSO) is an international NGO that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training. INSO provides daily support to more than 1,350 NGOs operating in 22 of the world’s most insecure countries. INSO is registered in the Netherlands, with its headquarters located in The Hague, a city renowned for its international focus on peace and justice.

INSO Mission in Haiti

INSO arrived in Haiti in 2022 and currently works with 100 NGO partners.  INSO Haiti is based in Port-au-Prince with a sub-office in Gonaïves. INSO supports partner NGOs to enable the delivery of aid to the most vulnerable populations by providing context analysis and advisory services, crisis management support, access and safety trainings while also facilitating NGO coordination and advocacy for humanitarian access.

Job Summary

As Country Administration Manager (CAM), you lead the day-to-day operations that keep our mission moving. Based in Port-au-Prince, you oversee logistics, procurement, HR, finance, and compliance—ensuring smooth, efficient, and accountable operations. Working closely with the Senior Management Team and HQ, you ensure processes align with INSO standards and donor requirements. You directly supervise Finance, HR, and Operations Officers and report to the Country Director.

Our idea availability is mid-August.

Responsibilities 

Finance

• Manage day-to-day financial operations, ensuring accurate recordkeeping, reconciliation and monthly closure.
• Develop and monitor budgets, forecasts and financial reports in coordination with HQ.
• Oversee cash flow, compliance with donor requirements and lead audit preparedness

Human Resources

• Ensure compliance with INSO’s staff regulations and national labor laws.
• Lead national staff recruitment and onboarding.
• Maintain accurate HR records in HRIS systems and manage payroll, taxes and national staff insurance.

Legal & Compliance

• Ensure legal registration, timely reporting, and compliance with national laws.
• Coordinate visas, work permits and residency for international staff.
• Manage relationships with legal advisors and implement audit recommendations.

Facilities & Asset Management

• Oversee office and guesthouse operations, utilities and maintenance.
• Maintain an updated asset register; manage vehicle servicing, documentation, and fuel usage tracking.

Procurement & Logistics

• Ensure compliance with procurement policies, donor regulations.
• Conduct supplier vetting, market surveys and manage contracts with vendors and landlord.
• Implement controls to prevent fraud; manage fleet operations and generator usage.

Safety & Security

• Support Senior Management Team in securing INSO facilities, assets and staff.
• Maintain and update Country Security Management Plans and Risk Assessments.

Requirements

Essential:

• Minimum 5 years of progressive professional experience in managing supporting services: HR, finance, logistics, facilities and procurement.
• Proficient use of MS Office suite, financial and HR database management.
• Fluent French; strong working knowledge in English.
• Experience working in an international NGO or similar environment.
• General knowledge of donor regulations.
• Ability to travel to Haiti via the USA, Canada or Schengen area with existing visa or visa free.

Nice to Have:

• Experience in SUNSYSTEM and Q&A reporting tool
• Knowledge of INSO and affinity with its mission.
• Strong understanding of legal and regulatory requirements in Haiti.

Competencies

• Attention to detail: Ensures accuracy in documentation and compliance with regulations.
• Problem-solving: Identifies issues and develops effective solutions.
• Integrity: Maintains high ethical standards and ensures transparency.
• Time management: Effectively plans and prioritizes tasks to meet deadlines and balances competing demands.

INSO’s Safeguarding Policy

INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process. 

Terms & Conditions

Fixed-term (renewable) full-time contract. Monthly salary of €5,500, 4 calendar days of annual leave per month, 7 days of R&R every 2 months, accommodation, comprehensive medical coverage and AD&D insurance.

How to apply

Please submit the following documents in French or English to jobs@hti.ngosafety.org and reference ‘CAM Haiti’ in the subject line:

• An updated CV.
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align with the role.

Please do not send any additional information.  Applications will be reviewed on a rolling basis.  Only short-listed candidates will be contacted.