Finance Officer – Ukraine (Ukrainian nationals only)

Organisation Background:

Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training.

INSO provides daily support to more than 1000 NGOs operating in 16 of the world’s most insecure countries.

INSO is registered in the Netherlands with its headquarters based in The Hague, the international city of peace and justice.

INSO Ukraine Country Office

INSO Ukraine opened in 2015. Since February 2022, it has rapidly expanded to a full platform serving the needs of NGOs in a fast-evolving conflict. Currently, 142 national and international NGOs receive INSO services. Our country office is in Kyiv, supported by field offices in Lviv, Dnipro, and Odesa. As part of INSO Ukraine, you will play a key role in supporting NGOs and helping aid to reach people in need.

Job Summary:

You will support the Finance Manager in carrying out and overseeing the general project accounting, treasury, budgeting, and reporting. You work under supervision and ultimate accountability of the Finance Manager but may be bestowed with substitutive responsibilities and must be technically capable of them.  This position is based in Kyiv and reports to the Finance Manager.

Посадові обов’язки не вимагають управління неурядовими організаціями або грантами.  This position does not require previous NGO or grants management experience.

Major Responsibilities:

• Receive the monthly accounting journals in EXCEL from the Accountant and field offices; reconcile entries with supporting documentation.
• Ensure entries have been properly coded and allocated for direct import to SUNSYSTEM; prepare journal entries to offset prepayment, intercompany and payroll accounts.
• Oversee daily bank and cash transactions. Ensure suppliers are paid in accordance with a valid contract or a purchase order.
• Ensure payments of local taxes and payroll are reconciled monthly.
• Ensure adequate controls on cash management are in place; confirm cash counts and bank reconciliation are routinely performed and witnessed.
• Monitors open advances and deposits in the balance sheet and recoup aging amounts.
• Maintain a secure filing system of the original accounting documentation.
• Act as a point of contact of field offices for finance queries and provide financial support to team members.
• Undertake specific tasks on internal controls as they have been assigned by the Finance Manager.
• Prepare reports on budget v. actual.
• Train staff on financial functions; travel to field offices to deliver orientation
• Substitute the Finance Manager functions in case of absence or vacancy.

Requirements 

• Minimum 3 years of relevant finance work experience
• A degree in finance, accounting, or relevant field
• Experience with financial software systems and proficiency in Microsoft Office
• High attention to detail
• Ability to process large amounts of data
• In depth knowledge of financial regulations and account processes
• Ability to handle budgets
• Good English language skills, both written and verbal
• Ukrainian nationality
• Time management skills
• Ability to supervise and direct

Nice to have

• Donor/contract management experience and donor policy knowledge (preferably ECHO, FCDO, SDC and or BHA)
• Previous experience working for a NGO
• Experience with SUNSYSTEM financial software

INSO’s Safeguarding Policy

INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions:

12-month renewable contract with UAH 70,000 Gross salary.

How to apply

Please submit applications to jobs@ukr.ngosafety.org and reference  ”Finance Officer” in the subject line. Applications should be in English and include:

• CV (maximum 3 pages).
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.

Please do not send any additional information.  Only short-listed candidates will be contacted. Applications will be reviewed on a rolling basis, so please apply early. We are looking for a start date as soon as possible.